All Professional (except Conceptual) entries must send samples for the second round of judging. Please read all information below carefully and check the how-to video at the end of the page.

For avoidance of any doubt, no samples are requested for Professional Concept, Student Concept or Student Brief designs.

1. DEADLINE AND WHAT TO SEND

• Please send your samples ASAP. Your samples MUST arrive at Pentawards offices in London by no later than Friday 27th June 2025

• Ensure you have completed and printed one sample form per shortlisted entry (supplying nomination code, category and Sub-Category, submitter full name, submitter email address, company/agency/designer name and name of entry). Enclose the form in your parcel

• Send one physical sample per shortlisted packaging. If shortlisted in multiple categories, submit only one sample and list all relevant categories on the form. If your entry is part of a range, send approximately 3-5 representative samples from the range (maximum 10)

• NO prototypes are allowed. Only send the real package, which is available in the current market. (Prototypes or mock-ups will be moved to the conceptual category)

• Please send us the sample(s) in perfect condition, carefully wrapped to avoid any damages, please note that Pentawards are not liable for any damage during transit. If possible, empty all contents including alcohol, food, perfume etc (unless this is inherent to the overall presentation of the design). This is to avoid any damage or delays with customs

• Physical samples must be sent to the Pentawards offices in London and no other location

• If an EORI number is required, please use: GB840127656000

• Please ensure the below address is clearly visible on the outside of the wrapped/boxed parcel:

FAO Emmelie Whitehouse / Pentawards Team

Pentawards Easyfairs

70 London Road

Regal House, 2nd Floor

Twickenham

TW1 3QS

United Kingdom

• Write on the parcel: 'Material for design contest / No commercial value / Not for sale' - this will help your pack get through customs

• Indicate a very low value (max €20) to avoid unnecessary custom taxes

• We will not pay for custom charges or any type of postal charge. If this occurs, we will request that you reimburse us the charges

• Pack and protect the package carefully so that it reaches us in perfect condition

• From outside Euro Zone: please send by courier service (DHL, UPS, FedEx or similar)

• For any questions please contact emmelie.evans@pentawards.org or call on +44 (7)438 022 161

3. SAMPLES RETURN

• Please note, we have changed our sample return process for this year and samples will NOT be returned, unless for special circumstances.* We hope this will streamline the sample process, reduce return costs, storage requirements and contribute to lowering our overall carbon footprint.

* For any special circumstances where your sample must be returned please email: emmelie.evans@pentawards.org or call on +44 (7)438 022 161 by no later than Friday 27th June. Please note that any returns will be at the expense of the applicants.